This is a volunteer agreement for the role stated above and is not intended to be a legally binding contract of employment. The club will provide volunteers with suitable training as required, if this is at a cost it will come out of club expenses.
The club will also carry out adequate risk assessments and treat volunteers in accordance with its Equality Policy. Volunteers agree to follow the rules and policies of the club and are requested to do their best to meet time commitments, giving adequate notice if this is not possible.
RESPONSIBLE TO: Selby Swans Gymnastics Academy Management Committee DBS AND MEMBERSHIP: No DBS and No membership required
SKILLS REQUIRED:
- ● Leadership skills
- ● Communication skills
- ● Planning and organisational skills
- ● Experience of working with people
- ● Effective volunteer management and teamwork skills
- ● Effective public speaker
- ● Prepared to make a regular time commitment
ROLE PURPOSE:
- ● To ensure the Management Committee functions effectively.
- ● To represent the vision and mission of the club.
MAIN TASKS ARE TO:
- ● Chair meetings of the management committee.
- ● Play an executive role as the principal officer throughout the year.
- ● Take the lead role in the planning and development of the club.
- ● Delegate tasks as required.
- ● Manage the agenda and control discussions in club meetings.
- ● Liaise with the secretary with regard to the agenda for each meeting and approve the minutes
before they are circulated. - ● Ensure meetings and discussions do not contradict the Constitution.
- ● Hold the casting vote of the club committee.
- ● Act as a conciliator between two or more parties in order to resolve a disagreement.
- ● Liaise with the club treasurer to ensure that funds are spent appropriately and in the best
interests of the club. - ● Prepare and present the annual report in conjunction with the club secretary.
- ● Act as a point of reference for external agencies in conjunction with the club secretary.
TIME COMMITMENT:______________________________
SIGNATURE: _____________________________________ Date:_________________
CLUB Secretary ROLE DESCRIPTION – TEMPLATE
The club will cover expenses and provide suitable training as required.
The club will also carry out adequate risk assessments and treat volunteers in accordance with its Equality Policy. Volunteers agree to follow the rules and policies of the club and are requested to do their best to meet time commitments, giving adequate notice if this is not possible.
RESPONSIBLE TO: Selby Swans Gymnastics Academy Management C ommittee DBS AND MEMBERSHIP: DBS and Bronze membership required
SKILLS REQUIRED:
- ● Administrative skills
- ● Well organised
- ● Able to keep records
- ● Honest
- ● Prepared to make a regular time commitment
ROLE PURPOSE:
- ● Act as a first point of contact between the club and others
- ● Act as principal administrative officer for the club
MAIN TASKS:
- ● Deal promptly with all correspondence on the club's behalf
- ● Take minutes of all management committee meetings
- ● Ensure agendas are prepared in partnership with the Chairperson
- ● Maintain records of meetings correspondence
- ● Collect and record annual subscriptions and fees
- ● Record all members’ names, addresses and other information
- ● Record all payments for subscriptions, equipment etc and pass to the Treasurer
- ● Ensure all members are informed of events and decisions as necessary
- ● Co-ordinate all preparations for the AGM ensuring this is in line with the constitution
- ● Lead specific projects as required
- ● To attend meetings as follows:
- ● All Management Committee meetings
- ● Disciplinary Committee meetings with Local Authority and other partners as required
RECOMMENDED QUALIFICATIONS: Knowledgeable in the Microsoft IT applications and general IT
skills.
TRAINING REQUIRED:______________________________ TIME COMMITMENT: ________________________________
SIGNATURE: _______________________________________ Date:_______________
CLUB TREASURER – ROLE DESCRIPTION – TEMPLATE
This is a volunteer agreement for the role stated above and is not intended to be a legally binding contract of employment. The club will pay the volunteer out of pocket expenses and provide suitable training as required.
The club will also carry out adequate risk assessments and treat volunteers in accordance with its Equality Policy. Volunteers agree to follow the rules and policies of the club and are requested to do their best to meet time commitments, giving adequate notice if this is not possible.
RESPONSIBLE TO: The Chair of Selby Swans Gymnastics Academy Committee DBS AND MEMBERSHIP: No DBS and No membership required
SKILLS REQUIRED:
- ● Well organised
- ● Able to keep records
- ● Confident about handling figures and money
- ● Honest
- ● Prepared to make a regular time commitment
ROLE PURPOSE:
- ● To ensure the club remains solvent
- ● To prepare and manage accounts for all areas of the clubs work
- ● To advise individual sections of the club with regard to all financial matters
MAIN TASKS:
- ● Responsible for the club finances.
- ● Deal efficiently and effectively with all invoices and bills
- ● Keep up to date records of all the financial transactions
- ● Ensure that funds are spent properly
- ● Issue receipts and record all money received
- ● Attend committee meetings and present the budget report
- ● Prepare the end of year accounts to present to the auditors
- ● Agreement with the committee, plan the annual budget
- ● Monitor the budget throughout the year
TRAINING REQUIRED:__________________________
TIME COMMITMENT:__________________________ SIGNATURE:____________________________________Date:___________________
This is a volunteer agreement for the role stated above and is not intended to be a legally binding contract of employment. The club will pay the volunteer out of pocket expenses and provide suitable training as required.
The club will also carry out adequate risk assessments and treat volunteers in accordance with its Equality Policy. Volunteers agree to follow the rules and policies of the club and are requested to do their best to meet time commitments, giving adequate notice if this is not possible.
RESPONSIBLE TO: Selby Swans Gymnastics Academy Management Committee
DBS AND MEMBERSHIP: No DBS and No membership required
SKILLS REQUIRED:
- ● Enthusiastic
- ● Well organised
- ● Confident and imaginative
- ● Ability to communicate with people
- ● Prepared to make a regular time commitment
ROLE PURPOSE:
MAIN TASKS:
- ● Chairing the fundraising committee (when established)
- ● Identifying potential sources of grant aid
- ● Working with the Treasurer to make funding applications
- ● Identifying potential sponsors and putting together sponsorship packages
- ● Meeting with potential sponsors to try and secure funds
- ● Working with Committee members to help revitalise their fundraising events and establish an annual programme of fundraising activities
TRAINING REQUIRED:_____________________________
TIME COMMITMENT: ________________________________ SIGNATURE:_______________________________________Date:________________
TRAINEE COACH – ROLE DESCRIPTION – TEMPLATE
This is a volunteer agreement for the role stated above and is not intended to be a legally binding contract of employment. The club will pay the volunteer out of pocket expenses and provide suitable training as required.
The club will also carry out adequate risk assessments and treat volunteers in accordance with its Equality Policy. Volunteers agree to follow the rules and policies of the club and are requested to do their best to meet time commitments, giving adequate notice if this is not possible.
RESPONSIBLE TO: Head Coach
DBS AND MEMBERSHIP: DBS and Silver membership required SKILLS REQUIRED:
- ● Ability to motivate performers and communicate effectively with them
- ● Sound organisational skills
- ● Good time management skills
- ● Prepared to make a regular time commitment
ROLE PURPOSE:
MAIN TASKS:
- ● Under the direction of the coach, work with a small group of participants to help them achieve the aims of the session, whether it be practising skills or playing a game
- ● Take on an organising/supervisory role at the beginning and end of the session and during breaks
- ● Keep a register of those attending, along with details of any particular need they have and emergency contact numbers (parent consent forms for those under 18)
- ● Ensure that you are well briefed about any special needs of the participants involved i.e. levels of
fitness, significant medical conditions, physical impairments or disabilities - ● In liaison with the Head Coach ensure that the playing area is safe to use. If there are any
hazards that cannot be overcome, point these out to the participants before you start the
session - ● Identify, if required and in line with club procedures, additional volunteers to assist in the
running of the club activities e.g. parents - ● Abide by the Code of Conduct and adhere to all club policies; child protection, fair play and equal
opportunities to all members - ● Take responsibility for ensuring that the equipment is correct and is kept in good working order
- ● Be aware of and follow the procedures for recording accidents.
- ● Be aware of the clubs Health & Safety policy and Emergency Procedures and take their own responsibility for any Health & Safety issues
- ● Ensure that there is an accessible, well-stocked first aid kit at the venue and a telephone nearby
- ● To attend club meetings as requested
RECOMMENDED QUALIFICATIONS: BG Helpers Award
TRAINING REQUIRED:____________________________
TIME COMMITMENT:______________________________ SIGNATURE:_____________________________________Date:__________________
This is a volunteer agreement for the role stated above and is not intended to be a legally binding contract of employment. The club will pay the volunteer out of pocket expenses and provide suitable training as required.
The club will also carry out adequate risk assessments and treat volunteers in accordance with its Equality Policy. Volunteers agree to follow the rules and policies of the club and are requested to do their best to meet time commitments, giving adequate notice if this is not possible.
RESPONSIBLE TO: Head Coach/Volunteer Coordinator DBS AND MEMBERSHIP: DBS but no membership required
SKILLS REQUIRED:
- ● Sound organisational skills
- ● Enthusiastic
- ● Ability to communicate with people
- ● Prepared to make a regular time commitment
ROLE PURPOSE: - A club volunteer or helper not in a regulated activity MAIN TASKS:
- Identify, if required and in line with club procedures, additional volunteers to assist in the running of the club activities e.g. parents
Managing café/tuck shop
Ensuring seating area, cafe and or office is kept tidy
Supporting running of events by either running café, shop, or entry table
Be aware of the clubs Health & Safety policy and Emergency Procedures and take their own
responsibility for Health & Safety
Ensure that there is an accessible, well-stocked first aid kit at the venue and a telephone nearby
TRAINING REQUIRED:_______________________________
TIME COMMITMENT:_________________________________ SIGNATURE:________________________________________Date:_______________
HEAD COACH – ROLE DESCRIPTION - TEMPLATE
This is a volunteer agreement for the role stated above and is not intended to be a legally binding contract of employment. The club will pay the volunteer out of pocket expenses and provide suitable training as required.
The club will also carry out adequate risk assessments and treat volunteers in accordance with its Equality Policy. Volunteers agree to follow the rules and policies of the club and are requested to do their best to meet time commitments, giving adequate notice if this is not possible.
RESPONSIBLE TO: Selby Swans Gymnastics Academy Management C ommittee
DBS AND MEMBERSHIP: DBS and Silver (level 1) or Gold (level 2 and above) membership required
SKILLS REQUIRED:
- ● Able to communicate effectively with gymnasts and parents
- ● Understand the learning process and training principles
- ● Motivate and assist gymnasts to develop new skills
- ● Know how to reduce the risk of injury to gymnasts
- ● Prepared to make a regular time commitment ROLE PURPOSE:
MAIN TASKS:
- ● To take full responsibility for the club’s coaching sessions in those disciplines for which he/she is qualified
- ● To plan and prepare all coaching sessions beforehand
- ● To work with other coaches in the preparation, running and evaluation of each session
- ● To act as a mentor in the development of other coaches
- ● To attend Club Committee meetings to report on progress
- ● To provide cover or suitable notice for cancellation of any sessions that cannot be attended
- ● To attend competitions and events with club representatives
- ● To notify the Welfare Officer immediately of any incidents, referrals or disclosures or if this is not
possible, follow the Safeguarding and Protecting Children Policy guidelines - ● To act in a responsible and appropriate manner at all times in accordance with the British
Gymnastics Code of Conduct, ethics and best practice - ● To fulfil the duty of care towards all participants and members of the Club
TRAINING REQUIRED:______________________________
TIME COMMITMENT:________________________________
SIGNATURE: _______________________________________Date:________________
COACH / ASSISTANT COACH – ROLE DESCRIPTION - TEMPLATE
This is a volunteer agreement for the role stated above and is not intended to be a legally binding contract of employment. The club will pay the volunteer out of pocket expenses and provide suitable training as required.
The club will also carry out adequate risk assessments and treat volunteers in accordance with its Equality Policy. Volunteers agree to follow the rules and policies of the club and are requested to do their best to meet time commitments, giving adequate notice if this is not possible.
RESPONSIBLE TO: The Head Coach
DBS AND MEMBERSHIP: DBS and Silver (level 1) or Gold (level 2 and above) membership required
SKILLS REQUIRED:
- ● Able to communicate effectively with gymnasts and parents
- ● Understand the learning process and training principles
- ● Motivate and assist gymnasts to develop new skills
- ● Know how to reduce the risk of injury to gymnasts
- ● Prepared to make a regular time commitment ROLE PURPOSE:
MAIN TASKS:
- ● To assist with the club’s coaching sessions to the level of his/her coaching qualifications
- ● To assist the Head Coach in the preparation of coaching sessions
- ● To co-operate with the Head Coach in the running of each session
- ● To provide cover or suitable notice for cancellation of any sessions that cannot be attended
- ● To assist the Head Coach at competitions and events, within the level of the coaching
qualification - ● To notify the Welfare Officer immediately of any incidents, referrals or disclosures or if this is not
possible follow the Safeguarding and Protecting Children Policy guidelines - ● To act in a responsible and appropriate manner at all times in accordance with the British
Gymnastics codes of conduct, ethics and best practice - ● To fulfil the duty of care towards all participants and members of the Club
TRAINING REQUIRED:__________________________________
TIME COMMITMENT:____________________________________ SIGNATURE:___________________________________________Date:___________